UBC Camps does not partner with businesses, organizations, or agencies to coordinate group registrations at discounted rates, or hold spaces in camps for exclusive registration.
To receive your 10% CSC/UNA discount you must register in person at the UBC Camps HQ and provide your CSC/UNA identification card. Please note that exceptions apply.
Yes! UBC staff and faculty are entitled to a 5% discount. In order to receive this discount staff and faculty must first register at the full price, and then submit an online form to apply for a refund, available at camps.ubc.ca. Please note that exceptions apply.
Registration for all Summer Savings camp combinations must take place in-person or over the phone. Please note, Summer Savings is only available for the pre-determined camp combinations provided and alternative combinations are not eligible to receive 15% off. Cannot be combined with any other discounts (i.e., staff/faculty or CSC/UNA).
Campers must be the required minimum age by the time camp begins to register. This is in fairness to others, as well as for the comfort and safety of all participants. We set our age ranges with care, and value both age appropriate instruction and environments. Especially at younger ages, children tend to change developmentally over short time periods. Exceptions may apply for a child who has an upcoming birthday.
Unfortunately, we cannot guarantee your children will participate in every camp activity together. UBC Camps provides a welcoming environment for youth to safely step beyond their comfort zone and make new friends. We encourage siblings to interact with other campers for a more well-rounded experience, learning to work with their peers and develop new relationships.
In all cases, a camper must be 6 years of age as of December 31 2018 in order to participate in one of our non-preschool aged day camps.
When registering in person, you will sign and complete your camp-specific consent form. Any additional or third party consent forms will be sent to you in your pre-camp e-mail and should be brought with you on your first day of camp.
For registration completed online for camps run directly through UBC Athletics & Recreation, your consent form will have been completed at the time of registration. Please note: if you have registered for an Adventures Abound, Adventure Add-on, or select enrichment programs there will be additional third party consent forms sent in your pre-camp e-mail.
If you completed your registration online for a camp that is run in partnership with UBC Athletics & Recreation, you will need to fill out a separate third party consent form, found on our website. A scanned copy of the form(s) can be emailed to firstname.lastname@example.org or dropped off in-person.
We strongly recommend consent forms be completed prior to the first day of camp.
Yes, you do. Due to the variety of camps, each set of consent forms are tailored to the specific activities campers will participate in. Every camp requires the submission of its own consent form—even if your child is taking two camps in one week!
Drop-Off, Pick-Up and Lunch Supervision
Our extra supervision services give families flexibility in dropping off and picking up their children at UBC Camps. They also allow you to combine selected half-day on-campus camps to make a full day of activity.
Lunch Supervision offers campers time to eat, play, and rest between 12pm and 1pm under the care of UBC Camps Staff. Staff will also ensure safe transfer between morning and afternoon camps for programs that take place on-campus. Food is not provided—parents are responsible for packing lunch for their child.
Lunch Service provides campers with a healthy and delicious lunch that will keep them going for the rest of the day. Lunch Supervision is required to enroll for Lunch Service. Please note: some camps are not eligible for lunch service. Please contact us for additional details.
Transfers between camps are by walking school bus. We aim for every child to have 30 minutes of stationary eating time. If for unforeseen circumstances, walking between locations consumes more time than anticipated, camps staff will notify your camper’s afternoon instructor who will ensure your child is given additional time to eat their lunch.
Please note that registration for Lunch Supervision, Lunch Service, Before Care, and After Care closes 10 business days prior to the first day of camp. For safety reasons, there are no exceptions.
Pick-up, drop-off and parking information and locations will be emailed to you on the Thursday or Friday prior to the first day of camp in our pre-camp email. UBC parking locations are marked in blue on the campus map at the back of this guide, or at camps.ubc.ca.
We understand that pick-up and drop-off can be stressful, especially if you are unfamiliar with campus or have young children in tow! Campers can be dropped-off or picked-up 15 minutes before or after scheduled camp times.
If this timeframe does not work with your schedule, we encourage you to register for Before or After Care services for extended drop-off and pick-up times.
Your parking code and assigned location will be emailed to you on the Thursday or Friday prior to the first day of camp in our pre-camp email. UBC parking locations are marked in blue on the campus map at the back of this guide, or at camps.ubc.ca.
Health and Safety
UBC Camps staff are certified in Emergency First Aid, with CPR-C and AED. All our staff have completed Criminal Record Checks (with vulnerable sector checks if they are 18 years of age or older). Staff are additionally trained in child protection recognition and reporting protocols.
Staff training consists of 2 full-day training sessions, as well as supplementary area-specific training. Topics covered include: safety and emergency protocols, youth developmental stages and age-appropriate programming, conflict resolution skills, group management skills, day camp policy, and more.
Staff are hired for their ability to responsibly care for and connect with campers, in addition to their past experiences working and caring for children and youth. Qualities we look for in our staff include maturity, organization, positivity, adaptability, and relatable and approachable personalities.
UBC Camps follows the below ratio guidelines, as outlined by The American Camping Association:
Ages 6-8: 1:8
Ages 9-14: 1:10
Ages 15-18: 1:12
Sun safety is important! We ask that all campers apply sunscreen before coming to camp, and pack extra for re-application throughout the day in their backpack. UBC Camps does have emergency sunscreen on hand for campers who need it, but will not apply sunscreen without prior parent permission for health and safety reasons.
Only medication that is prescribed by a physician, or is necessary to support an exceptionality is allowed at camp. All medication must be securely stored at UBC Camps main office, or with UBC Camps staff, and not in a child’s backpack (with the exception of EpiPens). A parent/guardian must submit a completed UBC Camps Medication Form prior to the first day of camp if bringing medication to camp.
While all UBC Camps staff are Emergency First Aid certified, camps staff are not medical professionals and are not authorized to administer medication. Campers are required to self-administer medication, with staff supervision and support.
Medication may need to be given to UBC Camps in pre-measured, labeled dosages. If your camper is not able to self-administer medication, please contact the office to discuss alternative options (604-822-1540). Additionally, the UBC hospital is located near all on-campus facilities and provides complete first aid and medical services.
UBC camps asks parents/guardians do their best to send their camper to camp with nut-free snacks and lunches. While we cannot guarantee a nut-free environment, we actively encourage hand washing and a “eat, wash hands, then play” policy when nut products are brought to camp.
Yes! Although, UBC Camps is not able to provide 1-on-1 support for campers at this time, support workers are more than welcome to attend with a camper who has an exceptionality! In all cases, advance notice is required, and in some cases bus capacity may be a limiting factor.
UBC Camps is not able to provide 1-on-1 support for campers at this time, however support workers are more than welcome to attend camp with a camper who has an exceptionality! In all cases, advance notice is required, and in some cases bus capacity may be a limiting factor.
We encourage parents/guardians to inform us ahead of time of camper exceptionalities and support worker attendance though our Exceptionalities and Behaviour Form. Information provided will allow us to educate our instructors, who can in turn modify programming to help ensure all campers are included.
Whenever possible, campers will utilize single-stall change room facilities. When this is not possible due to the facility or volume of campers changing, campers will use gender-specific change spaces (NOTE: single stall change spaces provided upon camper or parent/guardian request).
Staff and volunteers are not permitted to change in front of, or in the vicinity of campers, using private change spaces at all times.
Campers under the age of 12 are never left unattended in a changeroom space, and similar to our washroom policy, the “buddy system” is in place at all times.
Campers are expected to be able to change and undress themselves. If assistance is required, two staff members will be present and encourage the camper to be as autonomous as possible.
For safety reasons, campers under the age of 12 are escorted to the washroom by a staff member and one other person (camper or staff) at all times; referred to as the “buddy system”.
Accompanying instructors will either escort campers into a multi-stall washroom facility, or ensure there are no other adults in a washroom space before campers enter.
Campers ages 12 and older are permitted to leave camp for a washroom break without a staff member accompanying them.
UBC Camps staff will not assist youth in using the restroom, but in the event of an emergency or “accident”, one staff member will provide assistance if necessary while maintaining the privacy and dignity of the youth (a second staff member will be present). UBC Camps does keep a small supply of clean undergarments and bottoms in case this occurs!
Day to Day
Things your child will need for an optimal camp experience will vary greatly depending on their registered program. A list of recommended items is included in your pre-camp email, sent the Thursday or Friday before camp begins.
While every day camp is different, we encourage all campers to bring to camp:
- Water Bottle
- Snacks (typically one morning and one afternoon snack)
- Packed Lunch (non-microwavable)
- NOTE: Due to the amount of physical activity, campers may eat more food during camp than they normally do throughout the school year. We recommend that you send lunches in an insulated lunch bag with an ice pack to keep them cool during the day
- Athletic Shoes
- Sweater or Jacket
- Comfortable, breathable clothing that is easy to move in
There are facility-specific lost & found locations, as well as a lost & found at the UBC Camps main office. Any food or perishable items are disposed of weekly, while clothing or other non-perishable items are donated bi-weekly.
Please do not bring electronics or other valuable items to camp! UBC Camps is not responsible for anything that is lost or stolen.
We kindly ask parents or campers not to give individual thank-you gifts to specific instructors. If you wish to bring a small thank-you gift for the team of instructors who supported your child, this is very thoughtful; please be mindful of food products containing nuts or items requiring refrigeration.
Please note that as of March 2018, we will no longer issue completion certificates or confirmation of participation letters. Our camps are for recreational purposes, and not for University or other applications.
While instructors are not permitted to use their cell phone for personal reasons during worktime, instructors are asked to regularly use their cell phones for important messages and notifications pertaining to day camp operations. If you have any concerns about cell phone use, camp administration welcomes feedback and inquires on this matter.
We understand you may wish to take pictures of your child’s participation in end-of week tournaments or performances! However, for privacy reasons, please be mindful to focus your camera on your child alone, as not everyone is comfortable being part of other people’s family albums. Photography and videography is not permitted at other times during camp.
Campers are also not permitted to take pictures of their new friends during camp, but are welcome – with everyone’s parent/guardian permission – to do so after camp ends. Video glasses, Snapchat, Facebook Live, or other media and streaming tools are not permitted at camp at any time.
NOTE: UBC Camps admin may come to your child’s camp to take photographs for marketing and promotional purposes. Before doing so, our staff confirm which campers do/do not have photo consent. UBC Camps photographers will be clearly identifiable and introduced by camp instructors for camper comfort and safety.
For safety reasons, campers must be able to speak and understand key English vocabulary, especially pertaining to instruction and direction. Some camps, such as Creative Writing, are not suitable for ELL campers. If your camper is learning English, we recommend camps with natural opportunities for visual learning cues, such as Visual Arts or Physical Literacy.